Company Address IDs - Import

Did you know that within Purchase Order Processing that the list of available ship to addresses pulled from the Company Address ID setup within GP?  During a POP/Inventory/SOP implementation, it's no uncommon for companies to have 100s of potential ship to addresses for purchases.  Below we've covered our favorite way to get this list of address IDs into the system using .csv/.txt files and SQL.

Step 1.)  Create a spreadsheet that list all address lines.  Our example contains the following columns.

Company ID, Address ID, Name, Contact, Address 1, City, State, Zip Code

Step 2.) Save spreadsheet to a tab-delimited text file

Step 3.) Open the text file & replace any " characters w/ {blanks}.  " characters will appear when a field contains a comma.

Step 4.) Import into SQL using SQL Server Management Studio

>>Right-Click Database

    >>Select Tasks

        >>Select Import Data

           >>Select Flat File as source

              >>Enter Staging Table Name in SQL Destination (Use name of CoAddressID_Template in our example below)

Step 5.) Create backup of table that we're about to insert into (select * into sy00600_backup{date} from sy00600.  This step is important in case we need to roll-back our insert and don't want to have to refresh the entire database.

Step 6.) Ensure that no address IDs in your staging table already exist within GP.

select * from sy00600 where locatnid in (select [Address ID] from coAddressid_template)

Step 7.) Run SQL Insert statement to move data from staging table (CoAddressID_template) to SY00600 table.

declare @cmpanyid numeric(2,0);

set @cmpanyid = (select cmpanyid from dynamics..sy01500 where cmpnynam = '{ENTER YOUR CO NAME}');

insert into gpent..sy00600 (CMPANYID,LOCATNID,LOCATNNM,ADRSCODE,ADRCNTCT,ADDRESS1,ADDRESS2,ADDRESS3,CITY,COUNTY,STATE,ZIPCODE,COUNTRY,PHONE1,PHONE2,PHONE3,FAXNUMBR,CHANGEBY_I,CHANGEDATE_I,CCode)

select @cmpanyid,left([Address ID],15),left([Name],30),'',left([Contact],60),left([Address 1],60),'','',left([City],25),

'',left([State],30),left([ZIP Code],10),'','','','','','','1900-01-01 00:00:00.000','' from coAddressid_template

That should do it.  You can add additional columns to your sourcefile if you please.  Just be sure to update your insert script to account for the new columns & remember character limitations! left(Address1,60)

Our first preference is to always use the Microsoft eConnect procedures or integration tools like Integration Manager when available.  However, when all else fails, a carefully executed SQL script can achieve the same outcome.  At the end of the day, it's all data in a database.

Let us know if this works for you or if you'd like to see similar processes using SQL!